Privacy Policy

Here at AptoLink Ltd we take your privacy very seriously, and we are committed to protecting and respecting your privacy. This privacy notice tells you how we, AptoLink Ltd, will collect and use your personal data in order for us to provide services and fulfil contractual obligations to you. Please take the time to read our Privacy Policy to learn how AptoLink.Ltd collects and stores data about you, and how it is used.


The Data Protection Act 2018 and the General Data Protection Regulation are intended to strengthen and unify data protection for all individuals within Great Britain and the European Union respectively. AptoLink Ltd has been proactive in ensuring that our systems, policies and procedures are up-to-date and in line with these regulations in order to continue to provide highest level protection and uphold the privacy of our customers, employees or anyone else whom we hold data on. As such, the contents of this document may change. Please make sure you check this document regularly for any changes.

If you have any questions about any element of our Privacy Policy, please don't hesitate to contact us using our Contact form

Who are we?

AptoLink Ltd is one of the UKs leading suppliers of training for assistive technologies. Providing training for both Corporate and Educational customers, our team has been a leading force in helping people understand the ever-growing field of cutting edge assistive technology for over 15 years.

What is Personal Data?

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:

“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

What types of information do we collect and process?

We may collect personal details including names, addresses and contact details, as well as education and employment details where pertinent to providing you with goods and services. Details of your training and goods and services you have or may receive will be collected, where required. Additionally we may collect information regarding your physical or mental health if it is relevant to the services we provide. Furthermore, if you are an employee, partner or direct customer of AptoLink Ltd, we may collect financial details in order to carry out our transactions with you.

The types of data we may collect and process include:

We may also process sensitive classes of information that may include:

Who is the information processed about?

We collect and process information from the following:

Why do we collect or process this information?

We process personal information to enable us to provide education and training to our customers and clients; to promote our services, to maintain our own accounts and records and to support and manage our employees and customers.

AptoLink Ltd collects data in order to fulfil contractual, legal or legitimate obligations. If you are a customer, AptoLink Ltd collects information in order to provide services to you. This may include information required to carry out training, assessments or installations of hardware and software. We may process financial information in order to undertake the financial requirements of services rendered. If you are an employee of AptoLink Ltd, we will collect information in order to comply with employment law, process finances and maintain or fulfil contractual obligations related to your employment. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

How will AptoLink use the information we hold about you?

AptoLink Ltd will process (collect, store and use) the information you provide in a manner compatible with the United Kingdom’s Data Protection Act 2018 and the European Unions’ General Data Protection Regulation (GDPR). We will endeavor to keep your information accurate and up to date, and not keep it for longer than is necessary.

Where do we get this information from?

Information we hold on you will either have been provided to us by either yourself or one of our partners. All data provided to us will have been collected from you with your knowledge and consent. We will only ever be given data essential for us to provide our services, or contractual, legal or legitimate obligations to you.


Consent is required for AptoLink Ltd to process you data, but it must be explicitly given. By consenting to this Privacy Notice you are giving us permission to process your Personal Data specifically for the purposes identified. When asking for your personal data, we will always tell you why and how the data will be used.

You can withdraw your consent at any time by contacting AptoLink Ltd using our Contact form.


Your information will not be sold or rented to third parties, and we do not share any of your data with third parties for marketing purposes.

We may pass your information to third party service providers, subcontractors or associated organizations working on behalf of AptoLink Ltd as well as other companies within the same group. When we use third-party service providers, we disclose only the personal information necessary to deliver the service. We have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.

If you are an employee of AptoLink Ltd, we may share information to current, past or prospective employers, employment and recruitment organizations and financial organizations with your consent.

We will seek your consent if we are required to provide any information about you to any further third parties not mentioned, and will only do so if necessary, providing only what information is necessary, unless we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

Where necessary, we may share information with:

Retention of Information

AptoLink Ltd is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

AptoLink Ltd will process your data for as long as is required to fulfil any contractual, legal or legitimate requirements to you. Furthermore, AptoLink Ltd will hold your data for up to three years after those requirements have concluded, unless there is a legal or contractual or legitimate requirement for us to hold your information for longer.

Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject have the following rights:

How do I exercise my rights?

If you would like to exercise any of your rights as listed above, you can contact us either using our Contact page or by writing to us at:

FAO Data Protection officer
AptoLink LTD
Unit 5, 16 Hollybrook Road
SO16 6RB

What if I am unsure about my rights?

If you would like to find out more information about your rights regarding your data and privacy, please visit if you are based in the United Kingdom or if you are in the European Union.


In the event that you wish to make a complaint about how your personal data is being processed by AptoLink Ltd, or how your complaint has been handled, you have the right to lodge a complaint directly with AptoLink Ltd’s Data Protection Officer. Please see the Contact Us section of this document for more information.

You retain the right to lodge a complaint directly to the supervisory authority. For more information, please visit


On occasion, it may sometimes be necessary to transfer personal information overseas. When this is needed, information is only shared within the European Economic Area (EEA). Any transfers made will be in full compliance with all aspects of the data protection act.

What security is in place to protect the loss, misuse or alteration of your information?

At AptoLink Ltd, the security of your data is important to us. When you give us personal information, we take steps to ensure that it is treated securely. Your information is stored securely on our on-site servers or a UK-based, encrypted cloud service, and we are constantly taking steps to monitor and improve our security. Any data sent or stored remotely is encrypted.

Any physical copies of your data are stored securely and destroyed using a secure confidential waste disposal company.

Under what circumstances will AptoLink contact me?

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

Can I find out the personal data that the AptoLink holds about me?

At your request, AptoLink Ltd can confirm what information we hold about you and how it is processed. If AptoLink Ltd does hold personal data about you, you can request the following information:

What forms of ID will I need to provide in order to access this?

When making a request to see what information we hold on you, you will be required to provide documentation to confirm your identity. This is to protect your data from being accessed illegitimately. The following forms of identification are suitable:

We may contact you by telephone to verify your identity and also ask a number of security questions to confirm your request.

Are you 16 or under?

We are concerned with the privacy of children aged 16 or under. If you are aged 16 or under‚ your parent/guardian's will need to give us permission before you provide us with your personal information.

Links to other Websites

Please note that our website may include links to other websites. This privacy policy applies only to our website, so we encourage you to read the privacy statements on the other sites you visit. We cannot be responsible for the privacy policies and practices of other sites, even if you access them with links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies of the owners and operators of that third-party site, and recommend that your check the policy of that site.

Terms & Conditions

Welcome to If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern AptoLinks's relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website.

The term 'AptoLink' or 'us' or 'we' refers to the owner of the website whose registered office is Unit 5, 16 Hollybrook Road, Southampton, SO16 6RB. Our company registration number 10821155. The term 'you' refers to the user or viewer of our website.

The use of this website is subject to the following terms of use: Disclaimer

The information contained in this website is for general information purposes only. The information is provided by AptoLink and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website.

Through this website you are able to link to other websites which are not under the control of AptoLink. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.

Every effort is made to keep the website up and running smoothly. However, AptoLink takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.

Copyright Notice

This website and its content is copyright of © AptoLink 2017-2021. All rights reserved.

Any redistribution or reproduction of part or all of the contents in any form is prohibited other than the following:

You may not, except with our express written permission, distribute or commercially exploit the content. Nor may you transmit it or store it in any other website or other form of electronic retrieval system.

The Dragon Naturally Speaking logo is property of Nuance Communications, Inc. The Read&Write logo is property of Texthelp Ltd. The ClaroRead logo is propery of Claro Software Ltd. The Zoomtext logo is property of aiSquared. The Mindview logo is property of Matchware. All photographs used under Creative Commons CC0, courtesy of Pexels and their respective owners. Other images used under Creative Commons CC0 with additional images by Chris Moulder, released under Creative Commons CC0.